Many organization’s include “Project Management Excellence” in their vision, mission and goal statements.However, only very few project teams succeed in achieving their targets. The 4 basic steps that every successful organization takes to improve their project management quality and move ahead from mere an organization that “Peforms” to an organization that “Excels” in the field of project management are given below
Step 1: Define Standards
A project management methodology that addresses the principles, practices and procedures for performing project management should be clearly defined.
These methodologies should be defined for various type of software projects and should clearly de mark the requirements for
a) Development, Maintenance or Production support projects b) Small scale, Medium scale and Large scale projects (based on cost budget)
Step 2: Review Projects
Every project undertaken the organization should be reviewed periodically and ascertained that they follow the standards defined in step1.
Step 3: Record Findings
This is a very vital step. All review process should record the non-conformances to the standards and constructive feedback to improve the situation should be provided to the project management team.
Step 4: Report Results
A clear report detailing the observations and the pending action items should prepared and circulated to every stakeholder of the project. Any best practices followed by one project team should be highlighted. Also feedback obtained regarding the standards and procedures defined in step 1 should also be reported.
The above 4 steps are critical for any organization that aims to improve the probability of project success.
